Privacy Policy

UK Data Controller

Pharmadrome Ltd, registered in England and Wales under company number 08168819 with registered address at 106 Charter Avenue, Ilford, Essex, IG2 7AD, United Kingdom.

EU Data Controller & Representative

Pharmadrome OÜ, registered in Estonia under registry code 14938460 with registered address at Veskiposti tn 2-1002, 10138 Tallinn, Estonia.

Privacy Contact

Email: [email protected]

Post: Data Protection Officer, Pharmadrome Ltd, 106 Charter Avenue, Ilford, Essex, IG2 7AD

We respond within one month and provide clear information about any exemptions that may apply.

Legitimate Interest

To provide recruitment and employment services, match candidates with opportunities, maintain our business operations, conduct direct sourcing activities, and develop our talent networks.

Contract Performance

When you engage our services, register as a candidate, or we place you in employment.

Consent

For marketing communications, optional services, profile sharing with specific clients, and certain types of background checks (freely given and withdrawable).

Legal Obligations

To comply with employment law, tax obligations, regulatory requirements, and conduct necessary background checks.

Direct Interactions

• Personal details (name, contact information, address, date of birth)
• Professional information (CV, qualifications, experience, career history)
• Employment preferences and salary expectations
• Right to work documentation
• Professional references and contact details
• Communication preferences and consent records

Automated technologies or interactions

• Website usage data (IP addresses, browser type, device information, pages visited)
• Communication records (emails, calls, meeting notes)
• Application tracking information
• Engagement data (email opens, link clicks, website interactions)

Third parties or publicly available sources

• Professional Networks: Information from LinkedIn, professional directories, and industry databases
• Referrals: Recommendations from clients, candidates, and professional contacts
• Reference Checks: Information from previous employers and professional references
• Background Checks: Verification of qualifications, employment history, and where required by clients or law, criminal record checks
• Client Feedback: Information about your performance and suitability for roles

Information About Our Clients

• Company information and business contacts
• Hiring manager details and communication preferences
• Job requirements and specifications
• Feedback on candidates and placement outcomes
• Commercial relationship history

For Candidates

• Match you with suitable permanent and contract/consultancy opportunities
• Present your profile to potential employers (with your explicit consent for each opportunity)
• Conduct proactive talent sourcing and direct approach activities
• Provide career advice and market insights
• Maintain your candidate record for future opportunities
• Conduct reference and background checks as required
• Communicate about opportunities, placement updates, and industry news
• Comply with legal obligations and regulatory requirements

For Clients

• Understand your recruitment needs and company culture
• Source and present suitable candidates
• Provide market intelligence and salary benchmarking
• Maintain commercial relationships and communication history
• Ensure compliance with diversity and inclusion requirements

For All Users

• Improve our services and website functionality
• Conduct business analytics and reporting
• Ensure security and prevent fraud
• Send marketing communications (with consent)
• Comply with legal and regulatory obligations

With Your Consent

We share candidate information with potential employers only with your explicit consent for specific opportunities. You can withdraw this consent at any time.

Within Our Business

• Between our UK and EU entities to provide seamless service
• With our consultants and staff who need access to perform their roles
• For business administration, payroll, and IT support purposes

With Service Providers

We may share data with trusted third parties under strict data processing agreements:

• IT support and hosting providers
• Background check and verification services
• Reference checking services
• Marketing and communication platforms
• Professional development and training providers
• Legal and compliance advisors

Legal Requirements

We may disclose information when legally required, to protect our legitimate interests, or in connection with business transfers or restructuring.

International Transfers

We primarily process data within the UK and EU. Any transfers outside these regions are made with appropriate safeguards:

• To countries with adequacy decisions
• Using Standard Contractual Clauses (SCCs)
• With binding corporate rules where applicable

Your rights remain fully protected regardless of where your data is processed.

Access and Portability

• Request copies of your personal data
• Receive your data in a structured, machine-readable format
• Have your data transmitted to another service provider where technically feasible

Correction and Completion

• Correct inaccurate or incomplete information
• Update your preferences and contact details
• Ensure your professional profile remains current

Erasure and Restriction

• Request deletion of your data (subject to legal obligations and legitimate interests)
• Restrict how we process your information
• Object to processing based on legitimate interests

Consent Management

• Withdraw consent for marketing communications
• Control profile sharing with specific clients
• Manage your communication preferences

Objection Rights

• Object to processing for direct marketing (absolute right)
• Object to processing based on legitimate interests (we must demonstrate compelling grounds to continue)